Salesperson End of Employment
The responsibilities and steps to take when handling the end of a salesperson’s employment.
Salesperson's End of Employment
The dealer and the salesperson have responsibilities to address when a salesperson’s employment ends.
Responsibilities of the Salesperson
For information about transferring to another dealership, please see Transfer of Salesperson License.
Responsibilities of the Dealer
The dealer is responsible for a salesperson’s actions in motor vehicle sales until the board is notified of their end of employment. Dealers should immediately notify the MVDB once a salesperson is no longer employed.
Notifying the MVDB of a Salesperson's End of Employment
Dealers can securely email1 either a completed MVDB-41 or an email with the subject “Salesperson Termination”, including the salesperson’s full name, license number, and termination date in the body of the email, to dboardreply@mvdb.virginia.gov
1. We strongly encourage the use of encryption when submitting personal information via email. Virtru and SecureMyEmail are examples of encryption services. Pursuant to our Disclaimer of Liability, we recommend consumers do their own research and find an encryption service that suits their need.
Virginia law (§ 46.2‐1518) states in part that the Dealer must notify the Board “not later than the tenth day following the month of the termination”. Dealers should not wait until the renewal period to notify the Board of a termination.
Surrendering Salesperson License
Upon termination of a salesperson, the Dealer should make every possible effort to obtain the salesperson’s license and send it to the MVDB. Please write “TERMINATE” on the license, sign and date it. If you use the MVDB 41, attach the terminated license directly to the form; otherwise, include the relevant information in your correspondence as indicated above in Step1, item 2. If the Dealer is unable to obtain the terminated salesperson’s license, the Dealer must communicate this to the Board by email, so the Board’s records can properly reflect this.