How to Become a Dealer
Detailed steps on how to become a motor vehicle dealer in the Commonwealth of Virginia.
- Dealers
- Codes and Regulations
- How to Become a Virginia Motor Vehicle Dealer
- New Dealer Packet
- Types of Dealers
- Dealer Renewal Process
- Submitting Changes to the Board
- Non-Virginia Motor Vehicle Dealers
- Truth In Lending / Truth In Leasing
- Advertising
- Dealer Email Compliance Form
- Search Active Dealers
- Checklist for How to Become a Dealer
01
Becoming a Dealer in Virginia
Thank you for your interest in becoming a motor vehicle dealer in the Commonwealth of Virginia! Complete the below steps to obtain a motor vehicle dealer license and become part of a great community!
Step One:
Franchise or Independent ?
Have a Qualified Dealer-Operator
- Independent Dealers need a qualified independent Dealer-Operator
- Franchise Dealers need a qualified franchise Dealer-Operators
Step Two:
Quick Step (Register)
Register with the State Corporation Commission
If you are an LLC or a Corporation, register with the State Corporation Commission by clicking the link.
Step Three:
ZONING
Confirm Location Satisfies Zoning Requirements
Ensure the desired dealership location satisfies all requirements of § 46.2-1510.
The MVDB 19 is an integral part of your application. The local zoning official must sign and date the MVDB 19 zoning form. The zoning authorization must be dated within 30 days of your application submission.
- Have sales, service, and office space devoted exclusively to the dealership of at least 250 square feet in a permanent, enclosed building not used as a residence.
- House all records the dealer is required to maintain by § 46.2-1529, Code of Virginia.
- Equip your office space with a desk, chairs, filing space, a working telephone listed in the name of the dealership, and working utilities including electricity and provisions for space heating, an internet connection and an email address.
- Display business hours and a sign as required by § 46.2-1533 and § 46.2-1534, Code of Virginia, respectively. A dealer must be open a minimum of 20 hours per week. 10 of these hours must be between 9am. – 5pm. Monday through Friday.
- Have contiguous parking space designated for the exclusive use of the dealership adequate to permit the display of at least 10 vehicles.
Step Four:
Get Bonded!
Acquire a Surety Bond
Secure a $50,000 surety bond and liability insurance that insures each dealer plate issued to your dealership.
Step Five:
Submit Forms to the MVDB
Complete and Submit Required Forms
Read the Dealer Applicant Letter HERE and complete all forms in their entirety and submit all necessary original documents to the MVDB.
Originals are required for Application Documents:
| Document Name | Description ” (*) Indicates Minimum Required Forms to Apply to be a New Motor Vehicle Dealer “ |
|---|---|
| MVDB 2 * | Bond Application (dated within 30 days of submission) |
| MVDB 9 * | Application for Dealer Plates (you are eligible to receive up to 4 times the number salespersons employed) with a copy of your liability insurance showing the number of plates insured is required. |
| MVDB 10 * | License Application for Initial License/Renewal/Change and each license type. |
| MVDB 19 * | Certification of Zoning Compliance: New and Used Car/Truck Dealer (dated within 30 days of submission) |
| MVDB 61 * | Each Salesperson Application and Criminal History Check Data Form |
| A copy of compliant Buyer’s Order, see the Buyers Order Checklist and Processing fee printed on Buyer’s Order (if applicable) | |
| SCC Documentation. Make sure the company and dealership name on the surety bond matches the MVDB 10 application name and the State Corporation Commission filing name EXACTLY | |
| Court filing documents of any “trading as” or fictitious name |
Franchise dealers must attach a copy of the franchise agreement or original franchise letter, which includes the manufacturer or distributor’s service agreement. The manufacturer or distributor must also be licensed by the DMV.
All forms are available for printing from our website www.mvdb.virginia.gov
| Required Fees | |
|---|---|
| Dealer Certificate | $270.00 |
| Each Additional License Type Endorsement | $50.00 |
| Motor Vehicle Transaction Recovery Fund Paid Annually For the First 3-years of Operation | $350.00 |
| First 2 Dealer Plates | $60.00 |
| Additional Dealer Plates (each) | $26.00 |
| Salesperson’s License (each) | $50.00 |
Step Six:
Scheduling of Your Official “Open For Business” Appointment
Scheduled Appointment for Field Representative
After submitting your application (containing all signed documents required) to the MVDB, your license will be processed and the MVDB will mail all license items to your assigned Field Representative who will then set an appointment to come to your dealership. When and if the location complies with all Virginia Code requirements, the MVDB Field Representative will deliver all license items, your dealership will be open for business.
Listed below are other important requirements and reminders for you to be aware of:
Applicant Requirements:
- The applicant must secure and maintain a $50,000 surety bond in the name of the dealership. At the time of your application for a dealer’s license, the validity of the surety bond should be within 30 days of issuance from the bonding company. The bond must be maintained for the first 3 full years of dealership operations. (Form MVDB-2)
- A qualified dealer-operator and salesperson is required for each dealership. This individual must be identified as the dealer-operator on the application MVDB 10. The Independent dealer-operator applicant must successfully complete and pass the two day study course, and then pass the dealer-operator’s test at any Department of Motor Vehicles Customer Service Center (DMVCSC) location. Franchise dealer-operators need only take the Franchise Dealer-Operator Exam at the DMVCSC. Use the MVDB-57 Application for Salesperson /Dealer-Operator Test, and check the appropriate exam.
- Remember, all dealer-operator’s must have a salesperson’s license.
Location Requirements:
- A dealership sign with no less than 6-inch lettering must be visible on the dealership location.
- Processing fee sign (if applicable) 8 ½ X 11, posted within the dealership location where it can be seen by customers. Click HERE for a simple template.
- A posted listing of all salesperson names in the dealership location where it can be seen by customers.
- Business hours sign posted conspicuously on or near the entrance of the dealership.
- The dealership location must be either owned or leased by the applicant.
- The location cannot be a residence.
- The dealership location must have space to accommodate the display of at least 10 vehicles.
- A certificate of zoning (Form MVDB-19) must be obtained from the locality in which the dealership resides. This certificate must be issued within 30 days of your initial application submission to our office.
- The location must have 250 square feet of permanently enclosed office space for exclusive use by the dealership. The office space must include a desk, chairs, filing cabinet(s), a working telephone in the name of the dealership, working utilities (to include electricity), provisions for space heating, an Internet connection, and an email address.
Operation Requirements:
- Prior to opening, the dealership must have a Board-approved buyer’s order printed that shows the dealership name, address, and telephone number. See the Buyers order checklist (MVDB 44).
- Virginia law requires that a dealership must be opened at least 20 hours a week. Ten (10) of those hours must be between the hours of 9:00am and 5:00pm, Monday through Friday.
- Dealership must be open during posted business hours and those hours must be on record with the Board.
- Dealer records must be available for inspection during posted business hours.
- Know and understand Virginia Advertising laws. Advertising laws may be found under Virginia Code § 46.2-1581, Virginia Regulations and advertising guidance documents that may be found on our website HERE.
Dealership Employee Requirements:
Each dealership salesperson must be licensed by the Board, employed by the dealership, and may not be classified as a “1099 independent contractor.”
- See Virginia Code § 46.2-1537, and § 46.2-1500 salesperson definition.
NOTE: The Dealer-Operator and Salesperson’s Test is administered at your local DMV Customer Service Center for a $50.00 fee paid at the time of testing.
Step Seven:
Take Those Extra Steps To Make Life Easier
The Motor Vehicle Dealer Board Recommends
- In order to issue 30-day temporary tags (PoD), you must have an agreement with one of the following vendors. Click HERE to link to the DMV and the PoD vendors directly.
- Visit our website at http://www.mvdb.virginia.gov for additional, pertinant and code section information.
- While on our website, click HERE to sign up for electronic (email) issues of our newsletter DealerTalk and other emailed information notifications.
- Become an On-Line Dealer and perform many of your DMV-related dealer transactions from your office. Visit http://www.dmv.state.va.us/webdoc/pdf/dmv25.pdf for more information.